Ugavi na Manunuzi

Procurement and Supply Unit

Functions of this Unit

a.Manage all procurement and disposal by tender activities of the procuring entity except adjudication and the award of contract;
b. Support the functioning of the tender board;
c.Implement the decisions of the tender board;
d.Act as a secretariat to the tender board;
e.Plan the procurement and disposal by tender activities of the procuring entity;
f.Recommend procurement and disposal by tender procedures;
g.Check and prepare statements of requirements;
h.Prepare tendering documents;
i.Prepare advertisements of tender opportunities;
j.Prepare contract documents;
k.Issue approved contract documents;
l.Maintain and archive records of the procurement and disposal process;
m.Maintain a list or register of all contracts awarded;
n.Prepare monthly reports for the tender board;
o.Prepare and submit to the management meeting quarterly reports on the implementation of the annual procurement plan;
p.co-ordinate the procurement and disposal activities of all the departments of the procuring entity; and
q.Prepare other reports as may be required from time to time.